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How To Run An Effective Business Meeting
Almost everyone has been to a boring meeting and has had to force to
keep yourself from not nodding off during it. If you are the person
running the meeting, how can you keep the meetings from getting stale
and dry?
First you might want to send inner office emails to let everyone
know a) what topics will be covered during the meeting and b) what they
need to bring to the meeting (such as a document that is already in
circulation).
Secondly, you will want to designate someone to take minutes of the
meeting, whether it be a secretary or whomever, but you might find
yourself lost as to important discussions that have taken place if you
don’t. You might want to consider having some sort of refreshments
during the meeting. It is surprising how much a little food adds to
meeting! Of course if you have handouts, you will want to make sure
that you have enough for every person
If you are the person running the meeting, you should sit at the
head of the table, that is a non-verbal signal to everyone else that
you are in charge of the meeting. You will want to have a set agenda
and stick to it as well as. Don’t let the meeting become bogged down by
discussions, but on the other hand, allow everyone to participate.
After the meeting you should thank everyone for coming. Make sure
that everyone understands what they have been asked to do and what
follow-up is needed. Also, you will want to check with each person that
did attend your meeting and make sure they are doing the follow up that
was suggested during the meeting and finally, be sure to share credit
where credit is due on the tasks completed/
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